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Tuesday, August 19, 2008
Monday, August 18, 2008
Time Management: The Pickle Jar Theory
Time Management: The Pickle Jar Theory - by Jeremy Wright
There’s something about a nice crunchy pickle, isn’t there? I mean the aroma may make some people puke, but for me it’s the taste and the juice forcing itself into your mouth like a divine cascade of flavor. As a wise man once said, “It’s like a taste explosion in your mouth!”
Well, this article really has nothing to do with pickles, nor does it have anything to do with eating or wise men at all. In fact this article has nothing to do with anything tangible, unless you choose to follow along. Though you don’t have to, I would strongly suggest it as you could have quite the nifty little craft project by the end of this piece!
The jar
Time Management theories have come and gone. I’ve tried many of these and most have failed because of the sheer amount of time I needed to commit to the theory in order to save some time. The return just never seemed to justify the cost, if you know what I mean.
The latest theory of Time Management I heard has actually caused me to stop and think about how I run my entire life. This kind of thing doesn’t happen very often, and no I don’t mean thinking, cheeky readers! The theory that was recently taught in a Leadership course I’m enduring is called the Pickle Jar Theory.
The theory
Imagine if you will an, or for those crafty people among you just go get an, empty pickle jar. Big pickle jar, you could fit at least three of the largest pickles you’ve ever imagined inside of it. For those of you who don’t like pickles, I apologize, feel free to substitute the words “pancake jar” for “pickle jar” as needed.
Okay, so you’ve got yourself a pickle jar. Now, put some large rocks in it. Put in as many as you possibly can. Let me know when it’s full. Now, I know you think it’s full, but put a couple more in anyway.
Okay, you’ve got a full pickle jar that you can’t fit anything else into, right? Now, put some pebbles in. Put as many in as you can possibly fit, and raise your hand and bark like a pig when you feel your jar is full.
Now, take your full jar and take sand and, you guessed it, fill that jar until you can’t possibly fit anymore in, and then add some water.
I am sure the significance of this little exercise hasn’t escaped any of you. Each of us has many large priorities in our life, represented by the large rocks. We also have things which we enjoy doing, such as the pebbles. We have other things we have to do, like the sand. And finally, we have things that simply clutter up our lives and get in everywhere: water.
None of these are bad things. After all, we need the gamut of these objects—from large priorities to times of rest—in order to feel truly fulfilled. No Time Management theory should be without balance, and the Pickle Jar theory is all about balance. You make time for everything, and everything simply fits well where it is supposed to fit.
Now, I may have actually accomplished a lot in this type of day; in fact, I typically did. All my websites were running properly, I’d written an article or two, I’d done actual work, I’d built client relationships, I’d ensured my team was working properly, so what could be wrong?
Well, take a look at the first five hours of my day. Between 8am and 1pm, all I manage to actually get done that couldn’t fit into other times when my mind tends to wander (and I tend to do these things anyway) was a little bit of article writing.
This part of the day was really a supreme waste of time. I often went to lunch feeling like I was convincing myself that I had been productive. At the end of the day I always believed that a lot got done, but my lunch times always felt slightly depressing.
Beyond that, this schedule did not work if a client walked in and needed an exceptional amount of work done, if a site had crashed overnight, or if I had an email that required more than five minutes of attention. If anything unexpected happened, which we all know should actually be expected, my whole morning and often my entire day fell apart.
My new, improved day
In these post-pickle days, my schedule looks rather different. I now schedule in times when my rocks should get done and let my other priorities, the unexpected and little things I do all day, like surf the web, fill in the gaps. New schedule:
800: figure out rocks for the day (literally, this is what it says!) and deal with emergencies
Suddenly I have what feels like a more open day. I have more time for programming, I get things done earlier, I am more relaxed, my schedule is more fluid. It all works incredibly well.
Email is a lot like the phone in that even though we all have our phones on just in case an important call happens, when we look back on our year it is rare that we can remember more than one or two occasions where we absolutely needed to answer our phone or email at that precise instant.
The detractors
There are of course those in the audience who will never have practiced Time Management techniques in the past. They feel they are productive enough and get “enough” done. I’m glad, way to go, give yourselves a hand. Now, grab your jar again. Empty it.
Fill your jar with water until it is completely full. Now, try and add some sand. What do you mean it didn’t work?
This is the essence of the Pickle (or Pancake) Jar Theory. By first ensuring that your large priorities are tackled, scheduled, and done for the day, you can then let the smaller but less important things in until you have somehow allowed time in your day for everything you needed to do, while still relaxing and having fun.
The value of water
I strongly encourage everyone to use at least one Time Management System. It empowers you to actually do instead of scurrying about without any goals in sight. Whether you choose this particular system or not, remember: eat the pickles before you empty the jar, they are so good!
There’s something about a nice crunchy pickle, isn’t there? I mean the aroma may make some people puke, but for me it’s the taste and the juice forcing itself into your mouth like a divine cascade of flavor. As a wise man once said, “It’s like a taste explosion in your mouth!”
Well, this article really has nothing to do with pickles, nor does it have anything to do with eating or wise men at all. In fact this article has nothing to do with anything tangible, unless you choose to follow along. Though you don’t have to, I would strongly suggest it as you could have quite the nifty little craft project by the end of this piece!
The jar
Time Management theories have come and gone. I’ve tried many of these and most have failed because of the sheer amount of time I needed to commit to the theory in order to save some time. The return just never seemed to justify the cost, if you know what I mean.
The latest theory of Time Management I heard has actually caused me to stop and think about how I run my entire life. This kind of thing doesn’t happen very often, and no I don’t mean thinking, cheeky readers! The theory that was recently taught in a Leadership course I’m enduring is called the Pickle Jar Theory.
The theory
Imagine if you will an, or for those crafty people among you just go get an, empty pickle jar. Big pickle jar, you could fit at least three of the largest pickles you’ve ever imagined inside of it. For those of you who don’t like pickles, I apologize, feel free to substitute the words “pancake jar” for “pickle jar” as needed.
Okay, so you’ve got yourself a pickle jar. Now, put some large rocks in it. Put in as many as you possibly can. Let me know when it’s full. Now, I know you think it’s full, but put a couple more in anyway.
Okay, you’ve got a full pickle jar that you can’t fit anything else into, right? Now, put some pebbles in. Put as many in as you can possibly fit, and raise your hand and bark like a pig when you feel your jar is full.
Now, take your full jar and take sand and, you guessed it, fill that jar until you can’t possibly fit anymore in, and then add some water.
I am sure the significance of this little exercise hasn’t escaped any of you. Each of us has many large priorities in our life, represented by the large rocks. We also have things which we enjoy doing, such as the pebbles. We have other things we have to do, like the sand. And finally, we have things that simply clutter up our lives and get in everywhere: water.
None of these are bad things. After all, we need the gamut of these objects—from large priorities to times of rest—in order to feel truly fulfilled. No Time Management theory should be without balance, and the Pickle Jar theory is all about balance. You make time for everything, and everything simply fits well where it is supposed to fit.
Now, I may have actually accomplished a lot in this type of day; in fact, I typically did. All my websites were running properly, I’d written an article or two, I’d done actual work, I’d built client relationships, I’d ensured my team was working properly, so what could be wrong?
Well, take a look at the first five hours of my day. Between 8am and 1pm, all I manage to actually get done that couldn’t fit into other times when my mind tends to wander (and I tend to do these things anyway) was a little bit of article writing.
This part of the day was really a supreme waste of time. I often went to lunch feeling like I was convincing myself that I had been productive. At the end of the day I always believed that a lot got done, but my lunch times always felt slightly depressing.
Beyond that, this schedule did not work if a client walked in and needed an exceptional amount of work done, if a site had crashed overnight, or if I had an email that required more than five minutes of attention. If anything unexpected happened, which we all know should actually be expected, my whole morning and often my entire day fell apart.
My new, improved day
In these post-pickle days, my schedule looks rather different. I now schedule in times when my rocks should get done and let my other priorities, the unexpected and little things I do all day, like surf the web, fill in the gaps. New schedule:
800: figure out rocks for the day (literally, this is what it says!) and deal with emergencies
830: article writing as appropriate
1000: programming
1300: client correspondence
Suddenly I have what feels like a more open day. I have more time for programming, I get things done earlier, I am more relaxed, my schedule is more fluid. It all works incredibly well.
In the post-pickle days I realized that I needed to really figure out what my big rocks were during the day and not schedule time for anything else in my daily routine. Email is not a rock: I can go a few minutes and, wonder of wonders, even a day or two without touching it.
Email is a lot like the phone in that even though we all have our phones on just in case an important call happens, when we look back on our year it is rare that we can remember more than one or two occasions where we absolutely needed to answer our phone or email at that precise instant.
The detractors
There are of course those in the audience who will never have practiced Time Management techniques in the past. They feel they are productive enough and get “enough” done. I’m glad, way to go, give yourselves a hand. Now, grab your jar again. Empty it.
Fill your jar with water until it is completely full. Now, try and add some sand. What do you mean it didn’t work?
This is the essence of the Pickle (or Pancake) Jar Theory. By first ensuring that your large priorities are tackled, scheduled, and done for the day, you can then let the smaller but less important things in until you have somehow allowed time in your day for everything you needed to do, while still relaxing and having fun.
The value of water
I strongly encourage everyone to use at least one Time Management System. It empowers you to actually do instead of scurrying about without any goals in sight. Whether you choose this particular system or not, remember: eat the pickles before you empty the jar, they are so good!
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Time Management System/Time Clocking System/Time Attendance System
Time Management System/Time Clocking System/Time Attendance System
E-Soft Time Clock System is a PC based clocking system designed for small and medium size company, especially for those companies with numbers of outlets or branches with few employees in each outlet/branch. It is a cost effective way of taking control of the attendance for all employees in their outlets/branches. The existing office or POS pc can be used as clocking station to replace the conventional punch card machine.
Dear Friend,
E-Soft Time Clock System is a PC based clocking system designed for small and medium size company, especially for those companies with numbers of outlets or branches with few employees in each outlet/branch. It is a cost effective way of taking control of the attendance for all employees in their outlets/branches. The existing office or POS pc can be used as clocking station to replace the conventional punch card machine.
Dear Friend,
E-Soft Time Clock System is a software product on which all your employees can clock in or out via PC. The system provide you with real time, accurate reporting.
E-Soft Time Clock System allows you to use a PC to record and report on employee work hours. It completely replaces manual time card machines or your hand written time and attendance records. It also eliminates the need for you to spend hours each week compiling your manual systems into a report to supply to your payroll department. The E-Soft Time Clock System is a multi user ready application.
E-Soft Time Clock System Software Features:
The E-Soft Time Clock System Software tracks employees' time and provides a daily reconciliation of time records as reports or for further processing by payroll software. As a result, the software cuts down on administrative time, safeguards from error, and saves a substantial amount of money that could have been lost due to mishandled time cards and employees punching in for each other. It is a complete and a cost effective solution for Time Attendance and security if Fingerprint Biometric device are deployed.
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ISO 9000 Template
The ISO 9000 Template were created to help you to prepare the ISO 9000 Quality Manual, ISO 9000 Operating Procedure & ISO 9000 Forms. This ISO 9000 Template contains prewritten ISO 9000 Quality Manual, ISO 9000 Operating Procedure along with sample forms and checklists included as Microsoft Word & Excel format. It provides sample practical documentation in the proper ISO format required by the latest ISO 9001:2000 changes.
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This first step in building a ISO 9000 Quality Management System is the creation of a "Quality Manual". This is a separate and distinct step from developing quality procedures. The purpose is to state in a concise and brief format, the policies and objectives of the company required to achieve a desired level of quality for the organization or division.
More than likely the input for the Quality Manual will come from your customers. It is the customer that drives the Quality Process. There requirements, needs, and future desires are the basis for implementing an ISO 9000 quality system in the first place.
At a minimum, the ISO 9000 Quality Manual is required to address each one of the paragraphs of the applicable ISO 9000 Series that the company plans to become registered against. ISO 9001:2000 is the focus of this manual. But, you may need to expand the scope to include EMS 14001, QS-9000, AS-9000, or other industry specific quality requirements.
Each area that is written should include, at a minimum, three parts: Scope, Policy and Responsibilities.
· The Scope portion should simply state the purpose of the covered area.
· The Policy portion should state the company policy regarding the applicable ISO clause.
· The Responsibility portion should state who, in generic titles or positions, is responsible for the policy.
· The Scope portion should simply state the purpose of the covered area.
· The Policy portion should state the company policy regarding the applicable ISO clause.
· The Responsibility portion should state who, in generic titles or positions, is responsible for the policy.
ISO 9000 does not require a specific format for the Quality Manual. A sample manual is provided in this guide for your use as a template to create your own Quality Manual. The Quality Manual Table of Contents is based on the ISO 9000 standard itself. This ensures that each required element is addressed and provides an excellent starting point for building your Quality System.
ISO 9000 Quality Manual Consist of:
· Master List
· Forward
· Administration
· Company Information
· Quality Management System
· Management Responsibility
· Resources Management
· Product Realization
· Measure Analysis Improvement
· Attachment
b. ISO 9000 Operating Procedure
· Master List
· Forward
· Administration
· Company Information
· Quality Management System
· Management Responsibility
· Resources Management
· Product Realization
· Measure Analysis Improvement
· Attachment
b. ISO 9000 Operating Procedure
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ISO 9000 Operating Procedures Consist Of:
· Control of documents
· Control of records
· Internal Audit
· Control of non-conformance product
· Corrective Action
· Preventive Action
· Training
· Purchasing
· Control of documents
· Control of records
· Internal Audit
· Control of non-conformance product
· Corrective Action
· Preventive Action
· Training
· Purchasing
c. ISO 9000 Forms
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§ can immediately be used without any or with only little modifications(if you really need to, you can easily edit and customize in Microsoft Wordor Excel).
§ are designed by experienced quality managers and ISO 9000 auditors so that all forms are fully compliant with ISO 9001 : 2000 requirements.
§ are professionally laid out so that they are really easy to use without separate instructions.
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§ Customer Semi-Product Inspection
§ Non Conformance Corrective Action Report
§ Record Master List
§ Customer Feed Back Form
§ Customer Satisfaction Evaluation
§ Customer Information List
§ Orientation Checklist
§ Training Calendar
§ Training Needs Analysis
§ Training Record
§ After Training Valuation Form
§ Training Request Form
§ Application Form
§ Leave Application Card
§ Meeting Attendance
§ Training Attendance List
§ Store Card
§ Order Tracking Form
§ Material Issue Record
§ Material Return Note
§ Document Issue Record
§ Request For Uncontrolled Document
§ Document Change Notice
§ Preventive Maintenance Record
§ Approved Supplier List
§ Selection / Evaluation of Supplier
§ Audit Schedule
§ Internal Audit Checklist
§ Corrective Action Report
§ Preventive Action Report
§ Outgoing Form
§ Corrective & Preventive Tracking List
§ Equipment Calibration Tracking List
§ Customer Semi-Product Inspection
§ Non Conformance Corrective Action Report
§ Record Master List
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